Terms and Conditions

Failure to comply with the terms and conditions of use may result in the rejection of job advertisements and/or employer registration requests.


Section 1: Approval Process 


1. The University of Newcastle Careers and Student Development service reserves the absolute right to withdraw or reject any advertisement from CareerHub and is under no obligation to show cause.
2. The University of Newcastle Careers and Student Development Service reserves the right to alter any aspect of advertisements approved for publishing.

3. All registrations and employment vacancies submitted to CareerHub must be reviewed and approved by the University of Newcastle Careers and Student Development service. Processing occurs Monday to Friday, between 9.00am and 5.00pm. Requests will generally be processed within two business days.
4. After approval advertisements will be promoted on CareerHub and on any other platform Careers and Student Development deems appropriate.
5. CareerHub is a secure site and while all reasonable efforts are made, Careers and Student Development does not guarantee that any files downloaded or delivered through email from CareerHub will be free of viruses, trojans, worms or other malicious software.
6. All job advertisements submitted to the University of Newcastle CareerHub must comply with all relevant Australian and State Privacy, Fair Trade, Trade Practices, Employment legislation and Anti-Discrimination laws including but not limited to the Workplace Relations Act 1996, NSW Fair Trading Act 1987, Equal Opportunity Act 1995, the Racial Discrimination Act 1975, the Trade Practices Act 1974, the Privacy Act 1988, the Sex Discrimination Act 1984, the Disability Discrimination Act 1994, Age Discrimination Act 2004, as well as applicable anti-discrimination and fair trade laws in the advertiser's State or Territory of operation.
7. Employment vacancies must include the remuneration value, as further outlined below. Positions without these details will not be approved.


Section 2: Disclosing pay rates


1. A numeric figure or range must be provided for all employment vacancies.
2. If a job advertisement is listed as paying the applicable “Award” rate, we require the individual or organisation to provide us with the relevant Award code.
3. While the University of Newcastle Careers and Student Development service takes no responsibility for assessing or checking pay rates on job advertisements, if we believe a rate of pay may not comply with legislation or an applicable industrial instrument we may reject the advertisement.
4. In the event that an individual or organisation has a written policy against publishing pay rates on job advertisements, the hourly rate/range of pay must be provided to us in writing at careers@newcastle.edu.au. This information will be retained for our records, but will not be published as part of the job advertisement.
5. If it is a junior position, the adult wage must be displayed and the advertisement must indicate that junior rates apply.
6. Please refer to the Fair Work Pay and Conditions Tool for more information on Awards, including Award codes and correct rates of pay. 


Section 3: Requirements for organisations


The University of Newcastle Careers and Student Development service requires all organisations to provide the following information when lodging a vacancy on CareerHub:
1. Name of the organisation or individual advertising the job.
2. Full postal and/or physical address.
3. Full name, email address and phone number of at least one contact person.
4. An adequate description of the type of organisation and/or the type of service provided
5. An Australian Business Number (ABN) for Australian based employers.
6. Third party recruiters should register under their own organisation name (rather than a client name) and select agent for employer when registering.
7. An adequate description of the duties and nature of the work being offered.


Section 4: Terms and guidelines for job advertisements


Please review the following terms and guidelines prior to placing your advertisement. In placing your advertisement on CareerHub, you are deemed to have accepted these terms and guidelines. If you require clarification, regarding any of these terms and guidelines, please contact the University of Newcastle Careers and Student Development service on 4921 5588 or careers@newcastle.edu.au


1. For casual and part-time jobs, an appropriate hourly rate of pay or the code of the relevant award or job classification must be displayed on the job advertisement. See Section 2 for more information.

2. An adequate description of the duties and nature of the work being offered must be provided. This should include:

  • Job title
  • Description/duties
  • Skills required
  • Experience required
  • Faculties targeted
  • Hours offered
  • Location
  • Application process
  • Closing date for applications

3. CareerHub is a self-service online system. Employers, agencies or third party recruiters will register and lodge their own jobs. It is the role of Careers and Student Development to ensure the best interests and well-being of our students and staff. We will consistently monitor job advertisements to ensure that they conform with our Terms and Conditions.
4. It is the responsibility of the employer, agency or third party recruiter to ensure that any advertisements submitted by them comply with these terms and guidelines. Please ensure the job advertisement includes the required information which is detailed below.
5. Types of acceptable advertisements:

  • Part-time, casual, contract or full time paid employment.
  • Volunteer opportunities.
  • Work placement/internship opportunities.
  • Graduate recruitment and vacation employment.
  • International employment vacancies.

6. Unacceptable advertisements
    The University of Newcastle Careers and Student Development service will not advertise:
6.1 Positions paid by commission only.
6.2 Positions which are not genuine employment opportunities.
6.3 Placements which require potential applicants to pay for the placement, whether the work is paid or voluntary.
6.4 Positions with payment by profit share.
6.5 Positions that offer less than award wages.
6.6 Casual or part time positions that do not display hourly rate of pay or relevant award / job classification.
6.7 Positions that offer any sort of "board in exchange" arrangement where the student receives accommodation as payment for work performed.
6.8 Positions that do not offer a genuine employment opportunity or those that require applicants to register with an organisation for possible opportunities.
6.9 Independent contracting arrangements (self-employment) where students need an ABN.
6.10 Positions lodged by a registered business offering "cash" or "cash in hand".
6.11 Positions offering payment by "piece rates" i.e. where payment is per product produced, per delivery, per sale made etc.
6.12 Business opportunities and franchise ownership opportunities.
6.13 Pyramid schemes.
6.14 Work involving any unpaid training/ trial periods, or reduced pay for training/ trial periods, except where a federal or state award makes allowances for such arrangements.
6.15 Work involving any illegal activity or that may pose a serious risk to workers.
6.16 Any work which requires the employee to purchase a product or service, or requires an application fee, registration fee, security deposit or similar as a condition of employment.
6.17 Unpaid internships - unless the internship is undertaken as a work integrated learning placement, vocational placement or is classified as voluntary work in a registered not-for-profit organisation. For more information about work integrated learning see: http://www.newcastle.edu.au/industry/employ-a-uon-...
6.18 Unpaid or volunteer positions where the advertiser is a for-profit or private enterprise.
6.19 Positions that require applicants to be Australian Citizens or Permanent Residents - unless it is an inherent requirement of the particular position concerned.
6.20 Positions that do not comply with all Australian and State or New Zealand (as applicable) laws, legislation and guidelines (including but not limited to privacy, fair trading, trade practices, anti-discrimination and working with children).

7. Other guidelines for advertisements
The Careers and Student Development service reserves the right to alter, withdraw or reject any advertisement without explanation where:
1. Careers and Student Development has a reasonable concern regarding non-compliance with any of these Terms and Conditions and guidelines, or any applicable law or regulation.
2. Misleading or incorrect information has been provided by the individual or organisation.
3. A complaint has been received about the individual or organisation that placed the advertisement.
4. The job opportunity or language used in the advertisement is considered to be inappropriate.
5. The advertisement may, is likely to, or does damage or lower the reputation or standing of the University of Newcastle Careers and Student Development service.


Section 5: Voluntary work


1. The University of Newcastle Careers and Student Development service only accepts voluntary positions offered by non-profit organisations provided they meet the following:

1.1 The opportunity adheres to the Definition and Principles of Volunteering outlined by Volunteering Australia.

1.2 Copies of Certificate of Currency insurance documents that specifically cover volunteers are emailed to careers@newcastle.edu.au including:
1.2.1 Personal Accident, and either
1.2.2 Public Liability, or
1.2.3 General and Products Liability
1.2.4 As well as position dependent insurance (e.g. event insurance, professional indemnity).

1.3 The organisation offering the position must have an ABN registered with the Australian Charities  and Not-for-Profits Commission OR the non-profit clauses of the organisation's constitution are emailed to careers@newcastle.edu.au

1.4 All new volunteers must be provided with adequate and appropriate induction, training, support and supervision.


Section 6: Work experience and internships


1. The Fair Work Act 2009 (the Act) requires that students are paid at least the minimum wage for work experience undertaken within organisations unless the work is undertaken as a vocational placement or is classified as voluntary work.
2. For a placement to meet the requirements of a ‘vocational placement’, it must be undertaken as part of a subject or a course. The consequences of an unpaid placement not falling within these exemptions under the Act is that the student is deemed to be an employee and is legally entitled to at least the minimum wage.
3. Please note we will not advertise unpaid internships, unless the internship is undertaken as a Work Integrated Learning activity, vocational placement or is classified as voluntary work in a registered not for profit organisation.
4. Employers are encouraged to review the guidelines around unpaid internships and work experience to structure their internships appropriately. Further information is available at: https://www.fairwork.gov.au/pay/unpaid-work/work-e...


Section 7: Unpaid/Volunteer Opportunities


1. The University of Newcastle Careers and Student Development service will only advertise volunteer opportunities for not-for-profit and Government organisations in accordance with the guidelines of Volunteering Australia.
2. The Careers Service will only advertise opportunities that adhere to the Definitions and Principles of Volunteering, Volunteer Rights and Volunteer Checklist.
3. In accordance to the Fair Work Act 2009 (Cth), the Careers Service can only advertise unpaid, degree-relevant work placements with volunteer, not-for-profit and government organisations.
4. The placement of students in unpaid internships/work experience roles is at the discretion of the student in question and subject to the course requirements of the relevant University of Newcastle Faculty.


Section 8: International-based Employment


The University of Newcastle Careers and Student Development service will only advertise International employment opportunities or internships providing they:
1. Comply with the University of Newcastle Careers and Student Development service Terms and Conditions.
2. Pay above the award wage in accordance with the laws of the host country.
3. Pay a wage that is appropriate taking into account the location’s cost of living index.
4. Are deemed to be legitimate employment opportunities as determined by the University of Newcastle Careers and Student Development service. 


Section 9: Organisations lodging a vacancy must agree to:


1. Take full responsibility for any decision offering employment or any other opportunity to any student or graduate.
2. Treat students and applicants with respect and confidentiality at all times throughout the recruitment process and keep them informed of the progress and outcome of their application.
3. Make all reasonable efforts to ensure files provided or uploaded to CareerHub are free from viruses, trojans, worms or other malicious software.
4. Implement processes, software or devices to ensure protection of their own internal systems, and take full responsibility for any losses or damages as a result of their own negligence.
5. Promotion Duration
Job postings will be live on CareerHub for a maximum of 8 weeks. After this period the position must be resubmitted. Please contact Careers Central to organise an ongoing job post.

Section 10: Recruitment Agencies

1. Recruitment agencies must disclose the following information for the position being advertised:

1.1.name of the employer;

1.2.pay rate of the position;

1.3.start date of the position.

2. Recruitment agencies must lodge one advertisement per available position.

3. From the 1 November 2016 a fee will be charged for advertising vacancies. Advertisements will not be approved until payment is made.

4. The recruitment agency fee is $100 per advertisement to be advertised for a maximum period of two months.


Section 11: Liability


1. The University of Newcastle Careers and Student Development service and its staff will not be liable to advertisers and recruiters in respect of any loss or damage which may be suffered or incurred or which may arise directly in respect of services supplied by the University of Newcastle Careers and Student Development service.
2. Advertisers agree to indemnify the University of Newcastle Careers and Student Development service and staff against all liabilities, costs, action and charges incurred by The University of Newcastle Careers and Student Development service as a result of an advertiser's use of CareerHub.
3. Approval of an advertisement by the University of Newcastle Careers and Student Development service does not amount to a recommendation or endorsement of any organisation or service provider featured on CareerHub.
4. Employers advertising on CareerHub must abide by these terms and conditions for employers. The University of Newcastle Careers Service checks that all vacancies placed on CareerHub comply with our terms and conditions for employers; however we do not accept responsibility for advertisers who provide inaccurate or misleading information.


Section 12: Use of data


The University of Newcastle may use employers’ information provided to the University of Newcastle Careers and Student Development service to:
1. Update the employer about CareerHub.
2. Clarify job details as necessary.
3. Alert them to other services to facilitate recruitment.
4. Send career-related/employment notices.
5. Undertake labour market research.
6. Assist in managing the CareerHub service.
7. Liaise with the University of Newcastle and its students.
8. Conduct syndicated or sponsored research on behalf of or in the direct interest of the University of Newcastle and its strategic purposes.


For any further information, please contact us at the University of Newcastle Careers and Student Development service on 4921 5588 or email careers@newcastle.edu.au