Terms and Conditions

Failure to comply with the Terms and Conditions of use may result in the rejection of job advertisements and/or employer registration requests.

Section 1: Approval Process 

1.1.   The University of Newcastle's Careers and Employability team reserves the absolute right to withdraw or reject any advertisement from CareerHub (including for social and ethical reasons) and is under no obligation to show cause for its decision.

1.2. The University of Newcastle's Careers and Employability team reserves the right to alter any aspect of advertisements approved for publishing. 

1.3. All registrations and employment vacancies submitted to CareerHub must be reviewed and approved by the University of Newcastle's Careers and Employability team. Processing occurs Monday to Friday, between 9.00am and 5.00pm. Requests will generally be processed within two business days.

1.4. After approval, advertisements will then be promoted on CareerHub and on any other platform the Careers and Employability team deems appropriate. 

1.5. CareerHub is a secure site and while all reasonable efforts are made, the Careers and Employability team does not guarantee that any files downloaded or delivered through email from CareerHub will be free of viruses, trojans, worms or other malicious software.

1.6. All job advertisements submitted to the University of Newcastle's CareerHub must comply with all relevant Australian and State Privacy laws, employment laws, trade practices laws, Fair Trade Laws and Anti-Discrimination Laws. This includes, but is not limited to, the NSW Fair Trading Act 1987, the Fair Work Act 2009, the Equal Opportunity Act 1995, the Racial Discrimination Act 1975, the Competition and Consumer Act 2010 (Cth), the Privacy Act 1988, the Sex Discrimination Act 1984, the Disability Discrimination Act 1994, the Age Discrimination Act 2004, as well as applicable anti-discrimination and fair trade laws in the advertiser's State or Territory of operation.

1.7. Employment vacancies must include the remuneration value, as further outlined below. Positions without these details will not be approved. In addition, positions that state remuneration as "to be advised (TBA)", "to be confirmed (TBC)", "negotiable depending on experience (neg.)", or any variation of the above, will not be accepted.

Section 2: Disclosing pay rates

2.1. A numeric figure or range is required for all employment vacancies. We will also accept an identified Award or the phrase 'market competitive'.

2.2. If a job advertisement is listed as paying the applicable 'Award' rate, we require the individual or organisation to provide us with the relevant Award name.

2.3. While the University of Newcastle's Careers and Employability team takes no responsibility for assessing or checking pay rates on job advertisements, if we believe a rate of pay may not comply with legislation or an applicable industrial instrument we may reject the advertisement.

2.4. In the event that an individual or organisation has a written policy against publishing pay rates on job advertisements, the hourly rate/range of pay must be provided to us in writing at employerengagement@newcastle.edu.au. This information will be retained for our records, but will not be published as part of the job advertisement.

2.5. Please refer to the Fair Work Ombudsman for more information on Awards, including Award codes and correct rates of pay by visiting: https://calculate.fairwork.gov.au/

Section 3: Requirements for organisations

The Careers and Employability team requires all organisations to provide the following information when lodging a vacancy on CareerHub:

3.1. The name of the organisation or individual advertising the job. (NB: Third party recruiters should register under their own organisation name (rather than a client name) and select "agent for employer" when registering.)

3.2. An Australian Business Number (ABN) for Australian based employers.

3.3. The full postal and/or physical address.

3.4. The full name, email address and phone number of at least one contact person.

3.5. An adequate description of the type of organisation and/or the type of service provided.

3.6. An adequate description of the duties and nature of the work being offered.

Section 4: Requirements for individuals

The Careers and Employability team requires all individuals to provide the following information when lodging a vacancy on CareerHub:

4.1. The full name, email address and phone number and physical/postal address of the individual advertising the job.

4.2. The full physical address of the workplace should be provided to us in writing and emailed to employerenagement@newcastle.edu.au. Without this information, we are unable to approve the vacancy.

4.3. An adequate description of the type of work, skills/qualifications, hours of work, application procedure and residential eligibility.

Section 5: Terms and guidelines for job advertisements

Please review the following terms and guidelines prior to placing your advertisement. In placing your advertisement on CareerHub, you are deemed to have accepted these terms and guidelines. If you require clarification regarding any of these terms and guidelines please contact the University of Newcastle's Careers and Employability team on 4921 5588 or employerengagement@newcastle.edu.au

5.1. For casual and part-time jobs, an appropriate hourly rate of pay or the code of the relevant Award or job classification must be displayed on the job advertisement. See Section 2 for more information.

5.2. An adequate description of the duties and nature of the work being offered must be provided, including whether the job is casual, permanent or fixed term engagement. 

This should include:

  • Job title
  • Description/duties
  • Skills required
  • Experience required
  • Faculties targeted
  • Hours offered
  • Location
  • Application process
  • Closing date for applications

5.3. CareerHub is a self-service online system. Employers, agencies or third party recruiters will register and lodge their own jobs. It is the role of staff within the Careers and Employability team to ensure the best interests and well-being of our students and staff. Careers and Employability staff will consistently monitor job advertisements to ensure that they conform with the relevant Terms and Conditions.

5.4. It is the responsibility of the employer, agency or third party recruiter to ensure that any advertisements submitted by them comply with these terms and guidelines. Please ensure the job advertisement includes the required information which is detailed below.

Section 6: Types of acceptable advertisements:

6.1. Part-time, casual, contract or full time paid employment.

6.2. Volunteer opportunities.

6.3. Work placement/internship opportunities.

6.4. Graduate recruitment and vacation employment.

6.5. International employment vacancies.

6.6 Paid internships.

Section 7: Unacceptable advertisements: 

The Careers and Employability team WILL NOT advertise: 

7.1. Positions paid by commission only.

7.2. Positions which are not genuine employment opportunities.

7.3. Placements which require potential applicants to pay for the placement, whether the work is paid or voluntary.

7.4. Positions with payment by profit share.

7.5. Positions that offer less than award wages or do not otherwise comply with national or state employment laws.

7.6. Casual or part-time positions that do not display an hourly rate of pay or relevant award/job classification.

7.7. Positions that offer any sort of "board in exchange" arrangement where the student receives accommodation as payment or part payment for work performed.

7.8. Positions that do not offer a genuine employment opportunity or those that require applicants to register with an organisation for possible opportunities.

7.9. Positions lodged by a registered business offering "cash" or "cash in hand".

7.10. Positions offering payment by "piece rates" i.e. where payment is per product produced, per delivery, per sale made, etc.

7.11. Business opportunities and franchise ownership opportunities.

7.12. Pyramid schemes.

7.13. Work involving any unpaid training/trial periods, or reduced pay for training/trial periods, except where a federal or state award makes allowances for such arrangements.

7.14. Work involving any illegal activity or that may pose a serious risk to workers.

7.15. Any work which requires the employee to purchase a product or service, or requires an application fee, registration fee, security deposit or similar as a condition of employment.

7.16. Unpaid internships, unless the internship is undertaken as a Work Integrated Learning (WIL) placement, vocational placement or is classified as voluntary work in a registered not-for-profit organisation. For more information about Work Integrated Learning see: http://www.newcastle.edu.au/industry/employ-a-uon-...

7.17. Unpaid or volunteer positions where the advertiser is a for-profit or private enterprise.

7.18. Positions that require applicants to be Australian Citizens or Permanent Residents unless it is an inherent requirement of the particular position concerned.

7.19. Positions that do not comply with all Australian and State laws, legislation and guidelines (including but not limited to privacy, fair trading, trade practices, anti-discrimination and working with children).

Section 8: Other guidelines for advertisements:

The Careers and Employability team reserves the right to alter, withdraw or reject any advertisement without explanation where:

8.1. The Careers and Employability team has a reasonable concern regarding non-compliance with any of these Terms and Conditions and guidelines or with any applicable law or regulation.

8.2. Misleading or incorrect information has been provided by the individual or organisation.

8.3. A complaint has been received about the individual or organisation that placed the advertisement.

8.4. The job opportunity or language used in the advertisement is considered to be inappropriate.

8.5. The advertisement may, is likely to, or does, damage or lower the reputation or standing of the University of Newcastle's Careers and Employability team.

8.6 The Careers and Employability team considers it appropriate to do so.

Section 9: Work Integrated Learning (WIL)

9.1. Work Integrated learning (hereafter referred to as WIL) may also be referred to as practicum, clinical placement, internship or fieldwork.

9.2. The Fair Work Act 2009 requires that students are paid at least the minimum wage for work experience undertaken within organisations unless the work is undertaken as a vocational placement as defined by the Act or is classified as voluntary work.

9.3. For WIL to meet the definition of a vocational placement, it must be undertaken as part of a subject or course, or as a requirements for registration (i.e. Engineers Australia). If it does not, the student is legally entitled to at least the minimum wage. It is the responsibility of the employer to assess whether the work advertised is a vocational placement for the purpose of the Act.

9.4. Please note we will not advertise unpaid internships or work experience on CareerHub, with the exception of internships classified as voluntary work in a registered not for profit organisation. If the internship is undertaken as a WIL activity, this enquiry will be forwarded through to the WIL team or aligned College/School for review and further advice will be provided. 

9.5. Employers are encouraged to review the guidelines around unpaid internships and work experience to structure their internships appropriately. Further information is available at: https://www.fairwork.gov.au/pay/unpaid-work/work-e...

Section 10: Voluntary Experience/ Unpaid Opportunities

The Careers and Employability team will only advertise volunteer opportunities for not-for-profit and Government organisations in accordance with the guidelines of Volunteering Australia. The guidelines are as follows:

10.1. The opportunity adheres to the Definition and Principles of Volunteering outlined by Volunteering Australia.
10.2. Copies of Certificate of Currency insurance documents that specifically cover volunteers are emailed to employerengagement@newcastle.edu.au including: 

10.2.1. Personal Accident, and either
10.2.2. Public Liability, or
10.2.3. General and Products Liability
10.2.4. As well as position dependent insurance (e.g. event insurance, professional indemnity).

10.3. The organisation offering the position must have an ABN registered with the Australian Charities and Not-for-Profits Commission OR the non-profit clauses of the organisation's constitution are emailed to employerengagement@newcastle.edu.au

10.4. All new volunteers must be provided with adequate and appropriate induction, training, support and supervision.

Section 11: International-based Employment

The Careers and Employability team will only advertise International employment opportunities or internships providing they:

11.1   Comply with the University of Newcastle's Careers and Employability team Terms and Conditions. 

11.2. Comply with the laws of the host country.

11.3. Pay a wage that is appropriate taking into account the location’s cost of living index.

11.4. Are deemed to be legitimate employment opportunities as determined by the Careers and Employability team. 

Section 12: Organisations lodging a vacancy must agree to:

12.1. Take full responsibility for any decision offering employment or any other opportunity to any student or graduate.

12.2. Treat students and applicants with respect and confidentiality at all times throughout the recruitment process and keep them informed of the progress and outcome of their application.

12.3. Make all reasonable efforts to ensure files provided or uploaded to CareerHub are free from viruses, trojans, worms or other malicious software.

12.4. Implement processes, software or devices to ensure protection of their own internal systems, and take full responsibility for any losses or damages as a result of their own negligence.

12.5. List a job advertisement on CareerHub for a maximum of eight (8) weeks. After this period the job advertisement must be resubmitted. Please submit a change request in CareerHub with clear details about the extended closing date i.e. please extend the closing date to day/month/year, of a maximum eight (8) weeks extension at a time.

Section 13: Recruitment Agencies

13.1. Recruitment agencies must disclose the following information for the position being advertised:

13.1.1 Name of the employer;

13.1.2. Pay rate of the position;

13.1.3. Start date of the position.

13.2. Recruitment agencies must lodge one advertisement per available position.

13.3. Charges may apply for recruitment agencies to advertise vacancies on CareerHub and/or receive any other promotional services, such as targeted emails.

Section 14: Liability

14.1. The University of Newcastle, Careers and Employability team will not be liable to advertisers and recruiters in respect of any loss or damage which may be suffered or incurred or which may arise directly or indirectly in respect of services supplied by the Careers and Employability team. 

14.2. Advertisers agree to indemnify and keep indemnified the University of Newcastle, its careers Service and staff against all liability, cost, claim, damage, loss, action or expense incurred by the University of Newcastle, its Careers and Employability team or its staff in connection with an advertiser's use of CareerHub. 

14.3. Approval of an advertisement by the Careers Service does not amount to a recommendation or endorsement of any organisation or service provider featured on CareerHub. 

14.4. Employers advertising on CareerHub must abide by these Terms and Conditions for employers. The Careers and Employability team checks that all vacancies placed on CareerHub comply with our Terms and Conditions for employers; however, we do not accept responsibility for advertisers who provide inaccurate or misleading information.

Section 15: Use of data

The University of Newcastle may use employers’ information provided to the Careers and Employability team to: 

15.1. Update the employer about CareerHub.

15.2. Clarify job details as necessary.

15.3. Alert them to other services to facilitate recruitment.

15.4. Send career-related/employment notices.

15.5. Undertake labour market research.

15.6. Assist in managing the CareerHub service.

15.7. Liaise with the University of Newcastle and its students.

15.8. Conduct syndicated or sponsored research on behalf of, or in the direct interest of, the University of Newcastle and its strategic purposes.

The University will handle all personal information received by it in accordance with its Privacy Management Plan available at www.policies.newcastle.edu.au

For any further information, please contact the Careers and Employability team via phone +61 2 4921 5588 or email employerengagement@newcastle.edu.au